Gmail: Tips and Tricks for Efficient Email Management

Last Updated: 8 months ago by BrodNeil

Gmail is a popular email service offered by Google that provides users with various benefits, including:

  1. User-friendly interface: Gmail has a simple, intuitive interface that makes it easy to use, even for those who are not tech-savvy.
  2. Large storage space: Gmail provides users with 15GB of storage space, significantly more than other email services.
  3. Spam filtering: Gmail’s spam filtering system is highly effective, helping users to avoid unwanted emails and keep their inboxes organized.
  4. Integration with Google services: Gmail is integrated with various Google services, including Google Drive, Google Calendar, and Google Contacts, making it easier for users to access and manage their important information.
  5. Mobile accessibility: Gmail can be accessed from any device with an internet connection, including smartphones and tablets, making it easier for users to stay connected while on the go.

Gmail is an important tool for personal and business communication, organization, and information management.

Attention Gmail users: Your dormant accounts could be deleted soon

Google will delete inactive personal accounts on Gmail, Drive, Meet, Calendar, YouTube, and Google Photos. The change will take effect starting in December. The policy does not apply to accounts for organizations. Google previously said it would remove content stored in an inactive account but not delete the account itself. The action is intended to prevent security threats, including hacks.

Beware of Urgent Gmail Alert for Chrome Users: New Malware Steals Data via Fake Browser Extension

If you have a Gmail account and use Google Chrome, be cautious of a new type of malware targeting personal emails. The malware uses a fake Chrome browser extension called AF to hack into Gmail inboxes and harvest data. Cybersecurity experts have issued an urgent alert, warning users not to install any suspicious extensions, as victims were tricked by emails urging them to do so.

Source: https://www.express.co.uk/life-style/science-technology/1752911/gmail-alert-google-chrome-scam-AF-malware

New-look Gmail soon to roll out

The update Gmail is part of Google’s initiative to modernize the platform by bringing other Google Workspace services like Meet and Chat to Gmail. The new look will be updated by default soon without having to do anything for activation and with no option to revert to the original interface.  

Source: https://www.techradar.com/news/your-gmail-is-permanently-changing-soon-heres-what-to-expect

Gmail Offline: Send Emails without Internet?

July 7, 2022

Gmail introduced an offline mode. 

This new offline feature eliminates the need for the Internet to read or respond to and search Gmail messages. 


Gmail Inbox

How to Add Emails from Other Accounts Like Webmail Through Your Gmail Account Using POP3

  1. Login to your Gmail account.
  2. Go to Settings (located near the upper right corner of your Gmail interface).Gmail Settings
  3. When the Settings section opens, click on the following:
    1. Accounts (for some especially Free Gmails, it would be Accounts and Imports),
    2. Check mail from other accounts, and
    3. Add a mail account.
      Gmail Account - Check Mail - Add Mail Account
  4. Type your email address and click next.
    3 - Gmail Add a mail account - email
  5. Supply the details:
    1. Type your email address under Username.
    2. Type your password.
    3. Type the POP Server as supplied by your server or webhost.
    4. Select 995 as we will be using a secure connection (SSL); normally your server or webhost will also provide you the port corresponding with the POP Server that they provide.
    5. Check Always use a secure connection (SSL) when retrieving mail.
      • Uncheck Leave a copy of retrieved message on the server as we would like to keep all our files in Gmail.
      • Note that all emails will now be stored in Gmail.  Your files are no longer stored in the server once you fetch the emails to your Gmail inbox.
    6. Check Label incoming message.
    7. See to it that the label is the email that you added.
    8. Click Add Account.
      4 - Gmail Email Account Settings
  6. This is so you can send and reply as the email message you just created, instead of replying or sending as xxxxxxx@gmail.com.  Pleas supply the following:
    1. Type the name you want to show to your recipients.
    2. Type the email address you just added earlier.
    3. Uncheck Treat as an alias.
    4. Click Next Step.5 Send Mail As 1
    5. Type the following details as provided by your server/webhost.
      1. Type the SMTP Server.
      2. Select 465 for the port.
      3. For the username, type your email address.
      4. Type your password, same as earlier.
      5. Select Secured connection using SSL.
      6. Click Add Account.
        6 Sends Mail As 2 2
      7. Make sure to check Reply from the same address the message was sent to.7 Reply from same Message 3
      8. Click Check mail now.8 - Gmail check mail now
      9. Then go to your inbox and check if Google has already sent you an email to confirm your newly added email account.
      10. Open the email and click the link.
      11. It will open a page or window. Click Confirm.
      12. Check Google’s confirmation. 9 - Goolge Confirms
      13. Do some testing.  If you have another email account, you can do the testing yourself.  Make sure you test the send and receive functionalities.

Promotions tab

A Practical Guide On How to Get Out of Gmail’s Promotions Tab

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Tara Mae Dela Cruz is a passionate writer and storyteller hailing from the Philippines. With a love for words and a vivid imagination, she weaves compelling tales that transport readers into captivating worlds. Her writing style is characterized by its lyrical prose and deep emotional resonance, drawing inspiration from her own experiences as well as the diverse cultures she encounters. Tara's work often explores themes of identity, family dynamics, and the power of human connection. When she's not writing, you can find Tara exploring new hiking trails or curled up with a good book, always seeking to broaden her horizons and find inspiration in the world around her.